Mobility Company with Per-Driver Allowances and Prepaid Wallet Cards

Context

A transport or logistics company distributes per diem, prepaid wallet cards and operational credits among drivers, operators or routes. Operations needs caps per day and category (fuel, tolls, meals, maintenance); finance needs to reconcile each card against actual spend without rebuilding spreadsheets; drivers need to know how much they can spend today without calling headquarters — all while fleets shift routes, shifts and operators.

Often loaded card balance and reported spend diverge: a manual top-up isn't tied to the assigned route, a driver spends in an unauthorized category undetected until close, or allowances from one period roll into the next without traceability. VaultyCore gives every team one trusted version of who has access to what.

Common pain points

• Top-up vs. actual spend: the driver "sees" available balance that finance can't match against the assigned route or shift.
• Spending categories: per-concept limits (fuel, tolls, meals) enforced differently across tools.
• Period close: reconciliation across cards, vendor invoices and payroll rebuilt by hand.

Outcome

Fewer leaks from unauthorized spending, less friction at payroll close and clear audit of what was loaded, in which category it was spent and what remainder was returned per driver and period.